Article I – Name and Location: The name of the organization shall be Patriot Wrestling Club / Idaho Express herein after referred to as the PWC, located in Boise, Idaho. The mailing address is 13719 W Elmspring, Boise, Idaho 83713.

Article II – Purpose: PWC is established to supervise, sponsor and financially assist a competitive wrestling program for boys and girls in our community. PWC will strive to teach and develop wrestling skills, good sportsmanship, a spirit of teamwork, respect for authority, and stress the concepts of parents and children working together in all club activities to create an enjoyment of the sport.
Article III -Membership: Members: This organization shall consist of all boys and girls who have met the terms given below for application, qualification and acceptance. Application for membership into the sporting program of PWC is made by filling out the appropriate application forms and paying the current dues, on or before the first club activity he/she attends. PWC will have all necessary forms available.
1. PWC will not discriminate membership based upon any protected class identifiers nor based upon the School District in which they reside or the school they attend.
2. Wrestlers must be a minimum of USAW recognized ages to participate.
3. A sign-up form needs to be properly completed and the appropriate fees paid at the time of sign-up.
A. A discount will be given to each additional child in families with multiple children in PWC.
B. Financial Hardship cases are at the discretion of the Board. PWC may set up payment arrangements or reduce fees if needed, each situation may be different.
4. All wrestlers must provide a copy of his/her birth certificate.
5. All wrestlers must be in good physical health.  If wrestlers are ill or suffering from a skin condition that is contagious, they shall not participate until healthy.                                                                                                  6. All wrestlers and parents/guardians of must obtain a USA Wrestling card.
7. All wrestlers and parents/guardians of must read the PWC mission statement, By-laws and Constitution.
8. PWC will provide a team shirt to each wrestler. If funds are available the Board may choose to purchase additional apparel for the wrestling club.

Article IV – Coaches: The Head coach and head assistant coach are appointed by the Board of Directors and become voting members of the Board.  Coaches may be removed from their position by a majority vote of the Board of Directors, or resignation.

Coaches Code of Conduct: All coaches shall strive to promote self discipline and appropriate conduct for the athletes both within and beyond the sport of wrestling.
1. All volunteer coaches are subject to approval by the Board.  A USAW coach’s card is required as well as background check on all age group coaches.
2. All coach’s must read and comply with the Coach’s code of conduct.
3. All coaches must purchase a USA wrestling coach’s card. (Except for the head coach, head assistant coach, and other coaches as designated by the Board with bronze certification who will be assisting with coaching, if funds are available.)
4. All coaches who want to coach at state qualifying events must complete a USA wrestling bronze certification course to obtain a bronze coaches card.
5. PWC will provide coaches shirts for coaches who have paid their fees and are bronze certified, if funds are available.

Article V- Club Policies and Awards (All awards are subject to available funds).
1. All wrestlers must pay for each tournament he/ she enters.                      2. Members should only sign up for 1 tournament per weekend. Wrestlers are discouraged from wrestling at 2 different tournaments in the same weekend.
3. A team member may attend a tournament that the club is not participating in, if the wrestler has a coach with a current USA coach’s card.
4. PWC will pay the Western Regional tournament entry fee for each wrestler who qualifies, if funds are available.)
5. PWC will set aside funds to be earned by wrestlers through their help with younger wrestlers, officiating at tournaments and helping at PWC functions/activities.  Each hour of their service will count as 1 credit.    The funds will then be divided by the credits/wrestlers and used to assist the wrestlers in Kids National entrance fees and the Team Idaho National Camp/Fargo National fees.

Article VI – Board of Directors: PWC shall be governed by its By-Laws as presently constituted, amended or altered from time to time. The Board of Directors shall direct the affairs of PWC as stipulated in the By-Laws.
1. The Board shall transact all PWC business regarding general policy, budgets, donations, expenditures, fees and other business deemed necessary.
2. Enforce the By-Laws and other rules of PWC.

Article VII – Officers for the Board of Directors
1. The officers shall be: Director, Secretary, Treasurer, Parent’s Representative, Official’s Representative, Webmaster, Head Coach and Assistant Head Coach.

V. Board of Directors

(1) The Board of Directors is composed of volunteers from within the Club and Community and serve in their respective officers for terms of two years, unless removed from office through their request or removal by the other members of the Board, by a 2/3^rds or greater vote.  Members of the Club will submit requests to fill vacancies to the Director.  When a vacancy or when the term renewal of Board Members occur, A direct mailing will be made to Club membership with the nominees for office listed upon them.  A return envelope will be included in the mailings with the address of the Director upon it.  Thirty days after the mailing, the elections will close.  The outcome of the elections will be made public upon the Club website and the ballots returned will be maintained for a year.

The Club Director is a non-elected position and serves at the will of the Club Membership.  The Board of Directors can request a formal vote of confidence of the Club Membership, after a 2/3^rd vote by the Board.  Club members shall be mailed a Vote of Confidence/No Confidence ballot and shall include a return envelope, with the listed address of the Club Secretary.  The vote will close 30 days after the mailing and the results shall be posted on the Club website.  The Secretary shall hold the returned ballots, available for inspection for a year.

(2) Assumption of Duties: Those elected shall take office at the start of the first Board meeting of the fiscal year.

(3) Meetings: There shall be at least one Board meeting one month prior to the start of the wrestling season, one during of the season, and one after the end of the season. The date, time, and place of these meetings shall be provided to the membership before the dates of such meeting. The Board shall be granted the ability to take care of Club business via e-mails and telephone as they deem necessary and prudent.  A quorum at a Board meeting will be a majority of the members of the Board present.

(A) Parliamentary Authority.  The Club Director shall govern all Patriot Wrestling Club procedural questions arising at meetings of the Board when they are applicable and when they are not inconsistent with the constitution and bylaws.

(B) Proxy. Any member of the Board may appoint a member of the Patriot Wrestling Club as a proxy to act for them at a meeting of the Board. A Proxy may act at one meeting for only one Board member. The absent Board member must notify the presiding officer of such proxy appointment directly or in writing (e-mail) before the proxy may be allowed to serve. Authorization should state if discretionary powers have been given to the proxy.

(C) Other Attendees. Committee chairpersons may attend meetings of the Board and have the privilege of speaking on matters relevant to the committee’s function, but shall have no power to vote by virtue of their committee role. Any other member of the Patriot Wrestling Club may attend Board meetings and may be granted the privilege of the floor at the discretion of the presiding officer but shall have no power to vote.

(4) Recall. The Board shall have the power to remove any Board member who, without just cause, fails to attend two regular Board of Directors meetings in one fiscal year without sending a proxy or who, without just cause, attends no Board meetings in person for three consecutive meetings.

(5) Filling Vacancies. Vacancies on the Board that occur shall be filled for the balance of the fiscal year by Director’s appointment, subject to majority approval of the rest of the Board.  Elections as stated above will then take place.

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Director: Responsibilities may include but are not limited to:

• 1. The Director shall be the chief executive officer for PWC. The Director must communicate with the board, coaches, and parents
  2. Preside over and conduct meetings of the Board of PWC and act as executive officer of all committees.
  3. Enforce the By-Laws, Rules, regulations and ream policy with fairness, consistency, and appreciation for individual differences of PWC.
  4. Oversee business, player and coaching matters for PWC
  5. Perform such duties as the Board of Directors may from time to time direct.
  6. Understand new rules and regulations and new interpretations of old ones.
  A. Make sure that all forms for club participation in accordance with the USA wrestling regulations and club regulations available and updated each year.
  B. Medical releases and insurance are up to date.
  6. Attend district and state meetings and preseason season rules interpretation meeting. Report minutes from meetings attended to The Board of Directors.
  7. May write and co-sign checks, and access the account at the financial institution. (All checks over $250.00 require 2 signatures.)
  8. Organize practice dates and locations, need school approval.
  9. Hold parent meetings, but may appoint another board member to conduct the meetings.
  10. Serve as tournament director for any PWC tournaments, and may appoint a co- tournament director.
  11. Attend all Board Meetings; give input to the board.

Secretary: Responsibilities may include but are not limited to: (2 year)
1. Record minutes of proceeding and attendance at each Board meeting and maintain such records.
2. Notify all board members by phone, mail, or email of the time and place of all meetings.
3. Submit and keep a file for the USA wrestling memberships for the wrestlers and coaches, and make sure that all forms for club participation in accordance with the USA wrestling regulations and club regulations available and updated each year.
4. Keep a file of club entries, medical releases, and any other forms required to participate in the club.
5. Assist the president with organizing practice dates and locations.
6. Help organize a monthly newsletter and calendar of events for members, and help maintain the team website.
7. Attend all Board meetings; give input to the board, vote on board issues and election of new officers.
Treasurer: Responsibilities may include but are not limited to: (2 year term)
1. Deposit all monies in the name of the organization in a depository designated by the Board of Directors.
2. Keep and maintain all financial accounts of the organization (All records must be kept for a minimum of 3 years).
3. Keep a detailed ledger of all credits and debits and give receipts for all money received.
4. File all Tax and other financial forms on behalf of the organization if needed.
5. Liquidate all bills against the organization, after they have been approved by the Board of Directors.
6. May write and co-sign checks, and access the account at the financial institution. (All checks over $300 require 2 signatures.)
7. Treasurer must match funds received with the tournament roster to ensure all entries have been paid or arrangements made.
8. Give a Treasurer’s report at all meetings as requested.
9. Perform other appropriate duties as requested or assigned.
10. Attend all Board meetings; give input to the board, vote on board issues and election of new officers.

Parent’s Representative/Official’s Representative: Responsibilities may include but are not limited to: (2 year term)
1. Organize fundraiser(s). (Car washes, car show, hot dog stand, etc).
2. Collect money for fundraiser, and keep appropriate records for each fundraiser.
3. Contact business for donations.
4. Perform other appropriate duties as requested or assigned.
5. Attend all board meetings; give input to the board, vote on board issues and election of new officers.

Head coach: (2 year Term)

Responsibilities may include but are not limited to:
1. Strive to promote effective communication with wrestlers, officials, fellow coaches, and parents, and serve as a leader and model in the development of appropriate conduct for the athletes both within and beyond the sports setting.
2. Be knowledgeable of the state association’s policies pertaining to the sport and shall ensure that the regulations are followed.
3. Attend preseason rules interpretation meeting. *Understand new rules and new interpretations of old ones.
4. Encourage the physical and mental development of the team.
5. Keep a team oriented agenda throughout the year.
6. Determine eligibility for advanced or novice practice and tournaments.
7. Decide which tournaments the club will attend for the season.
8. Attend tournaments and organize coaches for all tournaments.
9. Provide structured discipline if needed. Head coach has the authority to suspend wrestlers from practice or tournaments. (Must have board approval to remove a wrestler from the team)
10. PWC will pay for the head coach’s USA coach’s card.
11. Perform other appropriate duties as requested or assigned.
13. Attend Board meetings; give input to the board.

Head Assistant Coach: (2 year Term)

Responsibilities may include but are not limited to:
1. Strive to promote effective communication with wrestlers, officials, fellow coaches, and parents, and serve as a leader and model in the development of appropriate conduct for the athletes both within and beyond the sports setting.
2. Assist the head coach with practices.
3. Work with the head coach to meet goals and objectives set for the team to achieve, and discuss progress and direction of the team.
4. Knowledgeable of the state association’s policies pertaining to the sport and shall ensure that the regulations are followed.
5. Attend preseason rules interpretation meeting. *Understand new rules and new interpretations of old ones.
6. Encourage the physical and mental development of the team.
7. Attend tournaments.
8. PWC will pay for the head assistant coach’s USA coach’s card.
9. Perform other appropriate duties as requested or assigned.
10. Attend board meetings; give input to the board.

Webmaster:

1. Assist in the maintenance of website, affiliate links and provide guidance in reference to technology updates.

2. Perform other appropriate duties as requested or assigned.
3. Attend board meetings; give input to the board.

Article VIII: Finances
1. Contracts: Only the Board of Directors may authorize contracts on the behalf of PWC.  Payments can be made to coaches for services as determined by the board.
2. Loans: No loans may be contracted on behalf of the club and no evidence of indebtedness shall be issued in its name unless authorized by a resolution of the Board of Directors.
3. Checks and Withdrawals: Checks may only be signed by the Director, Secretary, or Treasurer. Two signatures are required for all checks or withdrawals over $250. All money paid out requires an invoice or receipt and Board approval.
4. Financial Institution: The Director, Secretary, and Treasurer are the only members or the Board authorized to conduct business on the checking account at the designated financial institution.
Article IX – Amendments
1. Vote Required: The By-Laws and general rules of PWC may be amended by a majority vote by a quorum (5 members) of the Board of Directors at any meeting.
2. Who can amend: Any proposals to amend PWC By-Laws or general rules may be made by a member of PWC, or by any member or the Board of Directors.

Article X – Guidelines for room reimbursement for coaches.

1. All requests for reimbursement for room cost must be approved by PWC Board of Directors, funds must be available, and a receipt for the room must be provided. The reimbursement is for the qualified head coach that is attending the tournament. Additional coaches may be eligible for room reimbursement at a ratio of 1 coach per 4 wrestlers.

2. Coaches will only receive 50 % of the room rate if their own children are wrestling. Coaches are not eligible for room reimbursement if they are only taking their own children to the tournament and/ or do not coach anyone except their own children. Some exceptions may apply for national tournaments.

3. Coaches may receive 100% room cost if they have no members of their family wrestling and are REQUIRED by the Board to be there. If 2 coaches are attending the tournament without family they will need to share a room to control cost. If a coach chooses not to share a room then they will pay 50% of their room rate.

4. Rooms are only eligible for reimbursement if the tournament is more than 120 miles from Boise and/or a 2 day tournament. Examples of eligible tournaments: Battle Ground, Western Regionals, Kids Nationals, and Cadet/Junior Nationals.

5. Transportation to out of town tournaments as listed above, shall be as available through the family of the wrestlers/coaches or volunteers.

6. If the PWC makes block reservations in order to get group rates, benefiting the wrestlers and Coaches that stated they were going, appropriate reimbursements will be made to the PWC before the actual travel date to said tournaments.  If a wrestler or designated Coach is unable to attend, they will still be responsible for payments made by PWC, on their behalf, if PWC is not able to reconcile the charge with the vendor/merchant/hotel keeper.